Privacy Policy

Last updated: March 7, 2026

1. Introduction

At Plainscan ("we," "our," or "us"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our website and document processing services.

Your use of the Service is governed by this Privacy Policy. By accessing or using Plainscan, you agree to the practices described herein. This policy is designed to comply with the General Data Protection Regulation (GDPR) and the UK GDPR.

2. Information We Collect

We collect information that you provide directly to us, as well as information collected automatically:

  • Personal Identifiers: Name, email address, and billing information (for subscribers).
  • Document Data: Files you upload for processing (OCR, PDF editing, etc.).
  • Technical Data: IP address, browser type, operating system, and usage patterns collected via cookies and similar technologies.

3. Privacy & Data Processing

We process your data based on legal grounds, including the necessity to provide our services, compliance with legal obligations, and our legitimate business interests.

Key Compliance Note:

Your use of the Service is also governed by our Privacy Policy, which explains how we collect, use, and protect your information. This is essential for GDPR and UK GDPR compliance.

4. Data Security & Storage

We implement robust technical and organizational measures to protect your data against unauthorized access, loss, or alteration.

Encryption

All data is encrypted in transit using SSL/TLS protocols and at rest using industry-standard AES encryption.

Retention

Files uploaded for processing are temporarily stored and automatically deleted within 24 hours unless you choose to save them to your account.

Note: Files uploaded to Plainscan may be temporarily processed and stored for service functionality. We take reasonable security measures but cannot guarantee absolute security.

5. Third-Party Services

We may share your information with trusted third-party service providers (such as Stripe for payments or Google Analytics for site performance). These partners are contractually obligated to protect your data and only use it for the purposes we specify.

For more details on how we use cookies, please see our Cookie Policy.

6. Your Rights (GDPR & UK)

Under the GDPR and UK GDPR, you have the following rights:

  • The right to access your personal data.
  • The right to rectification of inaccurate data.
  • The right to erasure ("right to be forgotten").
  • The right to restrict or object to processing.
  • The right to data portability.

To exercise any of these rights, please contact us at the email address provided below.

7. Contact Us

If you have any questions about this Privacy Policy or our data practices, please reach out:

Vaavix Technologies

Email: contact@plainscan.com

Phone: +91 79940 63319

Pallath Building, Building No. 7/96, Mulayankavu Mappattukara Road, Near Sajan Hotel, Mappattukara, Kulukkallur, Palakkad (Dist), Kerala, India 679337